Juggling with multiple PDFs – contracts, reports, legal documents, etc can be a hassle without a PDF organizer software. One such tool can help you rearrange documents, compress large files, password-protect the ones that need security, and much more. In this post, we have enlisted some of the best PDF organizer software for Windows.
| Top Software Reviews | Rating | |
|---|---|---|
| 1.Systweak PDF Editor | ||
| 2.Wondershare PDFElement | ||
| 3.Advanced PDF Manager | ||
| 4.PDFgear | ||
| 5.SwifDoo PDF Editor | ||
| 6.WPS PDF | ||
| 7.Adobe Acrobat Reader | ||
| 8.PDFsam Basic | ||
| 9.Foxit PDF Editor | ||
| 10.Sejda PDF Editor | ||
Why Is A PDF Organizer Software The Need of The Hour?
Many might debate that PDF reader software is more than sufficient for PDFs. But, here’s the truth – In an office setting (or for someone who juggles with PDFs every single day), things don’t stop at just viewing documents. Here are the kinds of tasks that a person may have to perform. And, only a capable PDF organizer can be of help –
- Batch process PDFs
In any setting, it’s not just one but several PDFs that you need to work on. Let’s say you have to pick up chapters from different pages and combine them, or bookmark important pages from multiple PDFs, you need to have a PDF organizer that is deft at dealing with multiple PDF files.
- Rearrange PDF pages
When arranging PDF pages, the best thing a PDF organizer software does is to number them clearly. This way you know where to move a PDF page.
- Combine & split pages
As a part of organizing PDFs, have you ever felt the need to combine several PDF pages or PDFs themselves? Or have you ever felt the need to split a large PDF into smaller pages? This is something that a PDF organizer is capable of doing.
- Compress PDF files
Every email platform has a limitation for file uploads. A PDF organizer software can help you compress several MBs of PDF files down to a few MBs. Therefore, it makes sharing simpler and faster.
- Protect PDFs
Many PDF organizers software come with the capability of password-protecting PDF documents with strong encryption. This ensures that PDFs don’t fall into the wrong hands. As a part of security, you can also redact sensitive information or even digitally sign documents.
- Extract PDF Documents
Let’s assume you need to extract one page of a single chapter out of a PDF containing several chapters. A PDF organizer tool can help you extract only the pages you want.
You may likely want to add a few more to the above-listed tasks. So, if you are convinced that a PDF organizer can be a great companion when organizing and managing PDFs, it’s time to choose a companion.
Best PDF Organizer (Free and Paid) for Windows 11/10 PC
- 1
Systweak PDF Editor- Edit text and images in PDF documents.
- Combine PDF files.
- Convert PDF files to various formats and vice versa.
- Protect PDFs with a password.
- $69.95 / year
- 2
Wondershare PDFElement- Batch converts PDF to not just Word but multiple file formats.
- Convert PDF to JPG in 600 dpi.
- Arrange and organize PDFs exactly the way you want.
- Convert files from various formats to PDF
- $79.99 / year Download Here
- 3
Advanced PDF Manager- PDF Viewer
- Manage PDF pages
- Add password to PDF files
- Split and merge PDFs
- $39.95 / year
- 4
PDFgear- Add and delete pages.
- Convert files to PDF and vice versa.
- Merge and split PDFs.
- Extract specific pages.
- FreeDownload Here
- 5
SwifDoo PDF Editor- Convert PDF to Word in all formats (.doc, .docx)
- Convert files from other formats to PDF.
- Translate selected text in PDF.
- Annotate PDF.
- $5.75 / month Download Here
- 6
WPS PDF- Delete unwanted PDF pages.
- Split and merge PDFs.
- Rearrange the order of documents.
- Support for handwritten and certificate-based digital signatures.
- $35.99 / year Download Here
- 7
Adobe Acrobat Reader- Add, delete, or go to a specific bookmark.
- Other viewing modes are single-page, two-page, cover page, scrolling mode, reading mode, etc.
- Fullscreen read mode.
- Ability to go back to the previous view.
- $19.99 / month Download Here
- 8
PDFsam Basic- Supports rotating, reordering files
- Comes with an OCR engine
- Convert PDF into various formats.
- It’s a very user-friendly application
- FreeDownload Here
- 9
Foxit PDF Editor- Combine and merge multiple files to create new documents.
- Compare two PDf documents side by side and analyze changes.
- Bundled search and index plug-in for better search.
- Add dynamic watermarks – E.g. integrate currency date and time on the watermark.
- $159.99 / year Download Here
- 10
Sejda PDF Editor- Tools to add text, links, images
- Integrates with cloud storage
- Annotate your docs easily
- Add signatures, comments & links
- $63 / year Download Here
1. Systweak PDF Editor
First on our list is Systweak PDF Editor. It is one of the best PDF organizers and editing software to help you perform every possible PDF-related task. Right from managing the pages of a PDF, to editing them, to even securing them in every way possible, Systweak PDF Editor does everything. To know more about this tool, check out this review..
Notable Features
- Add and remove PDF pages.
- Rearrange PDF pages so you can choose where you want to add the PDF pages.
- Split PDFs into multiple documents.
- Extract the pages to generate new documents.
- Compress large PDF files.
- Bookmark PDF pages.
- Rotate PDF pages.
- Multiple viewing modes for better PDF reading.
- Digitally sign PDF documents and remove metadata before sharing it.
- AI functionality to analyze PDFs missing.
Original Pricing – 7-day fully functional free trial. Pricing starts at $69.95/ year.
2. Wondershare PDFelement
Wondershare PDFelement is hailed as one of the best PDF editing software. This also includes the fact that it is one of the best tools that can help manage and organize PDF pages. With it, not only can you rearrange PDF pages but also perform a host of several other tasks. We have discussed many of its notable features in greater detail in this comprehensive Wondershare PDFelement review .
Notable Features
- Merge, rotate, and split PDF pages.
- Extract PDF pages for better content management.
- Compress large PDF files for optimized sharing.
- Batch processes multiple PDFs at once.
- Add and remove PDF pages.
- Analyze PDFs with AI.
- Protect sensitive information by password-protecting PDFs or redacting areas.
- Duplicate PDF pages.
- Rotate PDF pages 90 degrees clockwise.
- Slight learning curve.
Pricing – Free trial available. Pricing starts at $79.99/ year
3. Advanced PDF Manager
If PDF organization is the task you are handling and are looking for a simple PDF tool, Advanced PDF Manager is an option you can consider. We found that all the tools to organize PDF pages or complete PDFs are available in one place. You needn’t go through submenus or even dropdowns to find a particular one too. Wish to know more? Dive into the various features of Advanced PDF Manager here.
Notable Features
- Duplicate complete PDFs or PDF pages.
- Merge and split PDFs.
- Change the order of pages by moving them back and forth.
- Batch protect/ unprotect PDF files with high encryption.
- Rotate PDF pages.
- All PDF organization tools are accessible from one place.
- Multiple viewing modes.
- Create blank PDFs.
- Convert PPT to Word, image, Excel, PPT, and text.
- Lacks editing capabilities.
Pricing – Free trial available. Pricing starts at $39.95
4. PDFgear
PDFgear lets you add, delete, rotate, extract, merge, crop, split, and do many other tasks hassle-free. The tools are neatly labeled, and every tool has a set of sub-tools with which you can perform the exact task on your PDF you want. Again, PDFgear is a tool that comes integrated with ChatGPT.
Notable Features
- Add and delete pages.
- Convert files to PDF and vice versa.
- Merge and split PDFs.
- Extract specific pages.
- OCR PDF to make scanned PDF searchable and selectable.
- Insert pages – blank pages, from Word, or even images.
- Auto-scroll PDF pages.
- Capture screenshots of specific areas on a PDF.
- Search for specific text within the PDF.
- PDFs take some time to open.
Pricing – Free
5. SwifDoo PDF Editor
SwifDoo PDF is an all-in-one PDF organizing software. With a few clicks, you can create, view, convert, and manage your PDF files. One of the best aspects of SwifDoo PDF Editor is that you can translate your PDFs into several different languages. As an efficient and modern PDF organizer tool, it comes with AI capabilities to analyze and summarize PDFs.
Click here for SwifDoo PDF Editor review
Notable Features
- Easily reorder PDF pages.
- Combine multiple PDFs into one.
- Separate documents into individual pages.
- Convert PDF from/ to text, and image formats while retaining the original format.
- Edit scanned documents using OCR.
- Extract insights from PDF using AI and rewrite it naturally as a human.
- Add or delete text, images, hyperlinks, and other elements.
- Don’t just view PDFs but even read them aloud.
- E-signature maker.
- Occasional crashes.
Pricing – Free trial available. Pricing starts at $14/ month
6. WPS PDF
WPS PDF is yet another PDF organizer and editor that can help you edit, create, annotate, convert, sign, and secure your PDF documents. It offers batch editing capabilities with which you can work with and process multiple PDFs. It even offers free cloud storage so that you can share, edit, and access files wherever you are.
Notable Features
- Delete unwanted PDF pages.
- Split and merge PDFs.
- Rearrange the order of documents.
- Support for handwritten and certificate-based digital signatures.
- Convert PDFs to multiple formats and vice versa.
- Compress PDFs to smaller sizes while retaining quality.
- Convert scanned documents and images into editable PDFs.
- Annotate PDFs with notes and comments.
- Insert texts, images, shapes and videos in PDFs.
- Chat with PDF is under development.
Pricing – Free trial available. Pricing starts at $2.99/ month, billed as $35.99/ year
7. Adobe Acrobat
Most of us know Adobe Acrobat is a leading PDF viewer. Here’s how it takes working with PDFs to the next level. It comes with several editing and organization features all under one roof. Once you are done viewing, creating, and editing PDFs you can secure them using high encryption. You can learn about the various aspects of Adobe Acrobat in this post.
Notable Features
- Rotate pages clockwise or counterclockwise.
- Connect your cloud storage account to Adobe Acrobat and access PDFs directly.
- Extract pages from a PDF and use them in a different PDF.
- Split PDFs into multiple documents.
- Various viewing modes and ways to comment on PDFs.
- OCR functionality to convert scanned documents into editable PDFs.
- Create fillable forms.
- Limited functionality in the free version.
Pricing – 7-day free trial. Pricing starts $19.99/ month
8. PDFSam
PDFSam comes with a wide range of tools with which you can manipulate PDFs or PDF pages. To better manage a PDF document, PDFSam even offers the feature to create a table of contents. Apart from that you can even add clickable links in your PDFs using PDFSam. To know more about this tool, check out our comprehensive review of PDFSam.
Notable Features
- Split PDFs by page number, bookmarks, and size.
- Merge multiple PDFs or subsections.
- Rearrange PDF pages both online, and offline (desktop version)
- Remove unwanted pages from PDFs.
- Crop PDFs by drawing selections over them.
- Various editing features to modify and customize documents.
- Rotate multiple PDF pages at a time.
- Organizational features are available in the pro variant.
Pricing – Free trial available. Pricing starts at $69/ year
9. Foxit PDF Editor
Foxit PDF Editor comes with a dedicated Pages panel that lets you organize pages. To do that all you have to do is simply drag and drop page thumbnails within a document. You can also drop page thumbnails from one document to another. Want to dive into the various aspects of Foxit PDF Editor, check out our inside-out review where we have discussed all its features.
Notable Features
- Combine and merge multiple files to create new documents.
- Compare two PDF documents side by side and analyze changes.
- Bundled search and index plug-in for better search.
- Add dynamic watermarks – E.g. integrate currency date and time on the watermark.
- Place Bates numbering on documents as you scan them.
- Functionality to create tab groups.
- Several editing features.
- Some users have reported text readability problems in case of long content.
Pricing – Free trial available. Pricing starts at $159.99/ year
10. Sejda PDF
Last but not least, we have Sejda PDF. It is an inclusive PDF editing tool that also wears the hat of organizing PDF files on your PC. It is easy to use and can be used by users of all levels. To know the various features and aspects of this tool, you can check out our detailed review of Sejda PDF.
Notable Features
- Merge several pages into one document.
- Extract specific pages from a PDF document.
- Split a large PDF into multiple documents.
- Remove unwanted pages.
- Compress large PDf files while retaining quality.
- Convert PDFs to and fro in multiple formats.
- Secure PDF documents.
- Lacks OCR functionality.
Pricing – Free trial available. Desktop + Web application starts at $63/ year
Get The PDFs On Your PC in Order
No one likes clutter, isn’t it? And, this holds true in terms of PDF. You wouldn’t want to run into countless PDFs or PDF pages to pick that one important PDF, or if you have been asked to deliver that specific content. With that, the above PDF organizing software can be of great help. You can reorder pages, extract specific PDFs, add page numbers, compress large PDFs, bookmark the pages of utmost importance, and do a lot more.
Do let us know your favorite PDF organizer software in the comments section below. If you found value in this post, keep reading Top10PCSoftware.
Frequently Asked Questions
What is the best software to organize PDF files?
The best way to organize a PDF and its pages is to use PDF organizer software. One such tool can help you with several tasks associated with managing PDFs. You can reorder, add or remove, create bookmarks, combine or split pages, and do a lot more.
Which is the best PDF Organizer Software?
While we have enlisted some of the best tools above, Systweak PDF Editor tops the list. It comes packed with every tool that can make your life easy around PDFs. From creating PDFs to editing them, to organizing them, you name the PDF-related tasks and Systweak PDF Editor will ace it.
Which are some of the best free PDF Organizer Software?
Almost all software that we have listed above come with a free variant where you can at least test out all the major features. Systweak PDF Editor, and PDFgear are some of the best free PDF organizer software that you can download on your PC.
