| Top Software Reviews | Rating | |
|---|---|---|
| 1.Trello | ||
| 2.Asana | ||
| 3.TickTick | ||
| 4.Nuclino | ||
| 5.Sunsama | ||
| 6.MeisterTask | ||
| 7.ClickUp | ||
| 8.Bitrix24 | ||
| 9.Quire | ||
| 10.Any.do | ||
- There are free alternatives to Todoist that offer better visualization of your tasks and projects.
- It could be that you don’t like it when Todoist pushes many notifications your way.
- In the event that you get stuck with some functionality, there are alternatives to Todoist that offer better customer support.
- You need advanced features like business process automation, better document approval workflow, client management features, etc.
- Some users have reported that Todoist tends to become slow at times.
- Maybe Todoist’s user interface is a bit clunky for you and you are looking for an alternative that is lighter and easier to understand.
Best Alternatives to Todoist
1. Trello
If you have been using Todoist, you might find Trello and Todoist similar, but as you dive deeper you will find that Trello is better optimized for individual task management. Also, if you have installed Trello to manage your personal to-do list, you will find that it offers a cleaner and lighter interface. Apart from that you can easily set reminders and track your own progress.
Notable Features
- Create tasks and set assignees and labels.
- Multiple views such as kanban view, calendar, timeline, and map.
- Assign a checklist to monitor the completion of tasks.
- Get notifications and alerts for task activities.
- Workflows for a variety of projects - task management, brainstorming, resource hub, etc.
- Create recurring tasks.
- Visual way to manage tasks and projects.
- Create an automated workflow for recurring tasks.
- Cross-integrate Trello with apps like Slack and others as well as install various plugins.
- Too many features may overwhelm a first-time user.
2. Asana
Asana has often been hailed as one of the best business management tools. It goes without saying that it is also one of the best Todoist alternatives. As compared to Todoist, Asana offers a wider integration with other tools. Plus, it offers more customization, for instance, you can create custom boards and lists that are in line with your project needs.
Notable Features
- Organize work as a timeline, Gantt chart, Kanban board, calendar, and list.
- Time tracking feature lets you monitor as to how much time you have spent on work
- Get automatic updates about your work in your inbox.
- See all the tasks assigned to you in one place.
- Reporting dashboards offer real-time insights and charts.
- Organize every stage of work in a board view.
- Goals help you connect every team’s work to organizational objectives.
- Automate processes by creating workflows.
- Build on customizable and reusable project templates.
- Assignment features are limited.
3. TickTick
As an alternative to Todoist and a relatively new app on the block, TickTick takes the best parts of it. What we personally liked is that it has a Pomodoro timer ingrained where you can start a 25-minute work session. This way you can stay on top of your tasks while maintaining a healthy work-life balance. Its calendar view for managing tasks is yet another aspect that we particularly liked.
Notable Features
- Promo time tracker.
- Create tasks, schedule tasks on the calendar, and tag them.
- Turn emails into tasks.
- Set up duration for tasks.
- Create customizable filters for tasks.
- Data backup and synchronization.
- Shareable to-do lists.
- Flexible calendar views.
- Include the due date and time while creating a new task.
- Reminder features could have been better.
4. Nuclino
As a free alternative to Todoist, Nuclino lets you manage both your projects and documents. In a way, Nuclino combines the goodness of both Todoist as well as Google Docs. It offers various ways in which you can structure your data. For instance, you can use the mindmap-style graph, list, or nested table to structure your data. It also makes it easy to create internal documentation.
Notable Features
- Canvas features bring whiteboard and diagramming together with sticky notes.
- Graph view gives a bird’s-eye view of your workspace.
- The AI-powered tool called “Sidekick” writes and edits text, and also generates images.
- Add reminders to any date in the calendar.
- Copy links to headings.
- Embed Microsoft Sharepoint and OneDrive files.
- Nuclino offers quick rendering of objects.
- Add internal links to any text.
- Rows and columns in tables resize automatically.
- Lack of certain integrations.
5. Sunsama
If you are considering a Todoist alternative that fairs up better in departments like design and functionality, this is the right tool for you. Sunsama is a choice you can consider with better customization or management of tasks, and cross integration with more apps. Also, in terms of customer service, Sunsama has a slight edge over Todoist.
Notable Features
- Guided daily planning.
- Schedule tasks to the calendar.
- Focus Mode lets you focus on the most important tasks.
- Dedicate time to each task.
- Pull tasks from task management apps, and email platforms.
- Drag and drop tasks from tools like ClickUp, Jira, Asana, Monday, Trello, etc.
- Sync tasks between Sunsama and other tools.
- Set aside time to work on important emails.
- Functionality to enable dark mode.
- Lack of templates.
6. MeisterTask
When it comes to task management, MeisterTask gets the upper hand. It has a timer feature with which you can track how much time is spent on a project by your team. Plus, you can separate your projects and share them with certain people. Apart from that, MeisterTask offers a better feedback system. For instance, you can comment on specific to-dos tasks.
Notable Features
- Visual task boards that make it easy to track progress.
- Time tracking for tasks.
- Kanban-style boards.
- Workflows are customizable and can be automated.
- Pin tasks from any project on the “Agenda”.
- Customizable dashboard where you can manage things.
- Real-time collaboration capabilities.
- Get notifications about important tasks.
- Cross integration with several apps
- To manage recurring tasks you need a paid version.
7. ClickUp
ClickUp is a free alternative to not just Todoist but also tools like EDrawMax because it represents complex information visually and makes it easy to understand. You can use AI workflow automation to automate repetitive tasks such as creating marketing campaigns or tracking sales. This functionality helps reduce any error margins.
Notable Features
- AI assistant helps generate tasks and summarize notes.
- Interlink tasks with Bi-directional linking.
- Note down tasks in Notepad.
- List View helps manage multi-purpose to-do lists.
- Automate workflow.
- Create trackable tasks in ClickUp Docs using AI.
- Over 1000 integrations.
- Various ready-to-use templates to streamline workflow.
- Easy collaboration.
- Steep learning curve.
8. Bitrix24
Bitrix24 is a free Todoist alternative regardless of the size of your business. Even as a free user, you get access to various features such as task and project management capabilities, CRM, collaboration tools, 5 GB worth of cloud storage, and much more. It comes with AI-powered project management tools, where based on your prompt you can come up with task descriptions.
Notable Features
- Create tasks, assign roles, and build on tasks and project templates.
- Checklists and sub-tasks.
- Task access permissions.
- Focus Mode helps you focus on ongoing important tasks.
- Visual Kanban board.
- 35+ collaboration tools.
- AI-powered Todoist alternative app.
- Cloud and on-premise software.
- Doubles as a CRM software.
- Occasional lags.
9. Quire
With Quire you can work you can focus on tasks with a focused Sublist view. You can give each member control on their tasks and monitor your projects more efficiently. Quire offers some unique features that are not there in Todoist. For example, it offers nested task lists which makes managing projects easier. It offers permission control with which you can restrict access of users to certain tasks.
Notable Features
- The Kanban board helps arrange, visualize, and prioritize the project.
- Use Gantt charts to schedule milestones.
- Create comprehensive and personalized data sets tailored to the needs of the team.
- Schedule tasks.
- Gantt chart helps you get a bird’s eye view of the project.
- Track projects from different perspectives.
- Flexible workflows for different teams.
- Occasional lags.
10. Any.do
Last but not least, we have Any.do, a simple alternative to Todoist. It is a task management app that is perfect for users from all walks of life - students, professionals, and in fact, anyone who wishes to be on the top of their productivity game. One thing that we liked about Any.do is that it offers better dependency management i.e. your team knows which task is a priority.
Notable Features
- Send reminders based on location as well as recurring tasks.
- Chat with multiple team members.
- Use templates and customize them based on tasks and projects.
- Board activity shows who is working on which project and the changes that are done.
- Easily manage all tasks and lists.
- Organize calendars in one place.
- Daily planner.
- Lacks integration with some apps like Microsoft Calendar.
